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Dear NABJ members:
It’s election time!
The filing deadline for those seeking election for the positions of President, Vice President-Broadcast, Vice President-Digital, Secretary, Region I Director, Region III Director, and Student Representative on the NABJ Board of Directors for the 2021-2023 terms is 5 p.m. ET, Monday, May 10, 2021. Click HERE to submit candidacy declaration packets to the NABJ Elections Committee.
The Elections Committee urges all members to consider seeking office for one of the seven open seats on the Board of Directors. Voting will take place electronically 9 a.m. ET on July 12 through 5 p.m. ET on Aug. 20, 2021.
Here is the official timeline for members seeking office for the 2021-2023 term:
- May 10, 5 p.m. ET. – Any member seeking a position must submit a completed declaration packet to the national office. Important: Please note the date and time.
- May 10-24 – Declaration packets received by Monday, May 10 will be reviewed by the Elections Committee.
- May 25 – Certification notices will be emailed to all applicants.
- May 26 – Certified candidates may begin to campaign. (Note: Before any candidate may campaign for office, he or she must be certified as eligible to seek office by the 2021 NABJ Elections Committee.)
- May 26 – Final slate of candidates for the 2021-2023 term will be announced to the membership.
Proposed amendments to the NABJ Constitution were due in the national office on Thursday, Feb. 18. The Constitution mandates that all proposed amendments be submitted at least six months prior to the annual convention and be endorsed by the Constitution and Operating Procedures Committee and the Board. We will let you know if any amendments will be put before the membership.
Thursday, July 1, is the deadline for potential voters to have their NABJ membership in place if they want to cast ballots. This coincides with the deadline to register for the convention without paying the higher in-person rate.
Eligible members may cast ballots electronically from 9 a.m. ET, Monday, July 12 through 5 pm. ET on Election Day, Friday, Aug. 20. Members have found online voting to be a helpful alternative to casting ballots in person, particularly if an assignment or some other circumstance keeps them away from the convention. Results of the election will be announced at the convention and shared on the NABJ website shortly after polls close.
Additional information will be forthcoming. In the meantime, we look forward to a fair and robust campaign season in 2021!
Chairwoman, NABJ 2020-2021 Elections Committee
Editor/Founder, Beyond the Railroad
Lifetime, Professional, Emerging and Alumni may vote for all national executive offices, including president, vice president/broadcast, vice president/print, vice president/digital, secretary, treasurer and parliamentarian. They also may vote for a representative from the region where they live or work. Finally, they may vote on all constitutional amendments.
Academic members may only vote for the academic representative on the Board of Directors.
Media-Related Professional members may only vote for the media-related professional representative on the Board of Directors.
Student members may only vote for the student representative on the Board of Directors.
NOTE: Membership renewals must be received by the national office on or before July 1, the pre-registration deadline for the 2021 virtual convention, to vote in this year’s elections.
Other Important Dates
- Feb. 18 – Deadline to submit proposed constitutional amendments to the Parliamentarian.
- May 10, 5 p.m. ET – Any member seeking a position must submit a completed declaration packet to the national office. Click HERE to submit a declaration packet. Important: Please note the date and time.
- May 10-24 – Declaration packets received by Monday, May 10, will be reviewed by the Elections Committee.
- May 24 – Certification notices will be sent to ALL applicants via email.
- May 26, 9 a.m. ET – Certified candidates may begin to campaign. Final slate of candidates will be announced to the membership.
- June 16 – Campaign forum (office TBD)
- June 21 – First candidate Spending Disclosure Report due
- June 30 – Campaign forum (office TBD)
- July 1 – Membership renewals must be received by the national office on or before July 1, the advertised pre-registration deadline for the annual convention, to vote in this year’s elections.
- July 12 – Aug. 20 – Electronic voting period
- July 14 – Campaign forum (office TBD)
- July 19 – Second candidate Spending Disclosure Report due
- July 28 – Campaign forum (office TBD)
- Aug. 11 – Campaign forum (office TBD)
- Aug. 18 – Third and final Spending Disclosure Reports due
- Aug. 19 – Candidates’ forum (office TBD)
- Aug. 20, 5 p.m. ET – Voting polls close
2. TERMS OF OFFICE
Except as provided below in the NABJ Constitution, Section 2(a), terms of office for the board of directors shall be two years. All officers, regional directors and representatives of the organization shall be elected at an annual meeting and may serve in the same office no longer than two consecutive terms. Regional directors who are currently serving in the capacity may file for these offices in the reconfigured regions as long as they have not served two consecutive terms.
(i) The president, vice president-broadcast, vice president-digital, secretary, student representative, region 1 and 3 regional directors shall be elected to two-year terms that will commence in 2015 and expire in 2017.
(ii) The vice president-print, treasurer, parliamentarian, academic representative, media-related representative, region 2 and 4 directors shall be elected to three-year terms that will commence in 2015 and expire in 2018.
(iii) Thereafter, all members of the board of directors (including officers) shall be elected to two-year terms.
3. CANDIDATES ELIGIBILITY
All candidates must be in good standing with NABJ. Lifetime, Professional and Alumni members may seek the offices of president, vice president/print, vice president/broadcast, vice president/digital, secretary, treasurer, parliamentarian and regional director. Media-Related members may seek the office of media-related representative. Academic members may seek the office of academic representative. College and university student members may seek the office of student representative. Candidates may seek only one office per election. All candidacy eligibility is subject to review by the NABJ Membership and Elections Committees. All candidates must submit a signed candidate’s agreement, biography and employment/university verification to the Elections Committee.
4. DECLARING CANDIDACY
Any member seeking a position on the NABJ Board of Directors, including incumbents, must submit a letter of intent, signed candidate’s agreement, biography and employment/university verification (requirements in PDF format), and head shot by 5 p.m. ET, Monday, May 10, 2021.
The declaration packet must include the following (In PDF format):
- The letter of intent should state the candidate’s name and the position desired;
- Signed candidate’s agreement;
- The biography of no more than 390 words that is written according to prescribed specifications by the electronic balloting company
- The employment or university verification form; and
Click HERE to submit a declaration packet by 5 p.m. ET, Monday, May 10, 2021.
Before anyone may campaign for office, he or she must be certified as eligible to seek that office by the 2021 NABJ Elections Committee and receive by email a letter signed by the committee chairwoman confirming eligibility. Anyone who engages in campaigning prior to being certified will be in violation of the rules and regulations of the 2021 elections process (and subject to disciplinary action). Campaigning by certified candidates may begin upon certification by the Elections Committee.
- Mailings soliciting support
- E-mails soliciting support
- Phone calls soliciting support
- Web and social networking sites promoting prospective candidates and their platforms
- Soliciting support at regional conferences or chapter meetings
- Declaring candidacy in a public forum, including local chapter events
** Campaigning via any official communications tool of NABJ is strictly prohibited. The organization’s official communications tools include, but are not limited to:
- NABJ Listserv
- NABJ Twitter (@nabj)
- NABJ Task Force and Group listservs
- NABJ Facebook page
Questions presented to candidates via official communications avenues should be answered privately or through another appropriate forum (campaign website, campaign social media, etc.).
Candidates may not use the NABJ logo on any campaign materials. Candid photographs of a candidate taken at an NABJ event, in which the NABJ logo may appear on banners, signs, etc. may be used, subject to review by the Elections Committee.
Candidates also are prohibited from using the moniker “NABJ” in website names and social media tools without specific reference to the candidate and/or a recognized campaign slogan. For example: #NABJ or #NABJ21 would be ruled as unacceptable. #MFC4ward would be ruled acceptable.
All website names and social media tools are subject to review by the Elections Committee.
6. CAMPAIGN SPENDING LIMITS
- Executive Board: $7,000 per candidate
- Academic or Media Related Professional Representatives: $7,000 per candidate
- Regional Directors: $4,500 per candidate
- Student Representative: $2,500 per candidate
Candidates for NABJ office must report all of the money spent on their campaign. This online form must be used to list campaign-related expenses and donations. In addition to the money actually spent, each candidate also must list realistic estimates for the value of in-kind services and gifts. No other form will be accepted.
You are required to submit these reports and financial statements three times in 2021 – June 21, July 19 and Aug. 18. All documents must be received by 5 p.m. ET on these dates or be considered late. All disclosure reports will be collected by the national office and forwarded to the Elections Committee.
The first form should cover any campaign expenditures since certification of your candidacy through June 21. Subsequent forms should cover expenditures since the previous filing. The reports should include a summary of the campaign activities engaged in during the reporting period, an accounting of money raised and acquired during the period and a list of all expenses related to campaign activities.
Any late or non-filed reports will be in violation of campaign rules.
Items that should be reported include, but are not limited to:
- Airline tickets
- Conference registrations
- * Hotel accommodations
- Entertainment and meals for potential supporters
- Frequent flyer miles
- Cost of designing and maintaining campaign-oriented websites
- ** Emails/Phone calls
- In-kind donations
- *** Corporate contributions
- *** Campaign materials, including brochures, buttons, hats, mugs and other memorabilia
* Costs related to attending the national convention will not be counted against the spending cap. The cost of attending the regional conference for the region where you live or work will not be counted against you. Expenses for all other regional conferences attended by candidates will count against the spending limit if the candidate engages in any type of campaigning while at a conference. A candidate may only use the regional conference spending exemption for one regional conference in which he or she works or lives.
** Costs of e-mail accounts used for campaigning will not count against the spending cap. Broadcast messages sent via email will not count against the cap. Campaign websites, whether operated by the candidate or his or her supporters, shall count against the cap.
*** Candidates must estimate the cost of in-kind donations and services, which will be counted against the spending limit. For example, if your company prints and mails fliers in support of your campaign, you must report the expenses as if you had paid for it. However, such expenses can be itemized at rates lower than market value, if such company discounts are available to all editorial employees of the corporate entity providing the service or donation.
8. CANDIDATES FORUM
National Candidates Forum
Thursday, Aug. 19, 2021 (tentative, office TBD)
NOTE: Additional candidates’ forums may be scheduled as opportunities arise.
All allegations of campaign violations must be signed and in writing. Anonymous complaints will not be accepted. The Elections Committee will review alleged violations. Confirmed violations will be published in the NABJ Journal and E-News Bulletins; circulated through the NABJ listserv, the NABJ website, membership mailings, Elections Day fliers or posters; and/or any other means to reach the membership. Confirmed violations may also result in deductions to one’s spending limits.
10. ONLINE CAMPAIGNING GUIDELINES
In an effort to keep NABJ’s election process fair and impartial, the Elections Committee has developed the following guidelines for online campaigning. This includes candidates’ participation in NABJ-affiliated listservs on Yahoo, NABJ-affiliated blogs, participation in NABJ-affiliated accounts on Facebook and Twitter, NABJ-affiliated groups on LinkedIn and all forms of electronic communication.
- Candidates are prohibited from initiating or engaging in campaign-related conversations on the listservs, Facebook pages or Twitter accounts affiliated with NABJ. This includes — but is not limited to — endorsements, comments about a candidate or candidates, and referring to a person — directly or indirectly — as a candidate for a particular office. Election-related discussion on NABJ-affiliated listservs, blogs, Facebook pages and via Twitter will be regulated by the assigned moderators, who will be informed of the online campaigning guidelines. Any invitations to candidates to share platforms with members of an NABJ-affiliated listserv, Facebook group or Twitter account, or via an NABJ affiliated blog, shall be extended to all relative candidates to provide fair and equal access.
- Candidates may not write posts for any NABJ-affiliated blog that mentions their candidacy for NABJ office, endorse other candidates for office or denounce other candidates for office.
- The name and email of the Campaign Manager for the certified candidate must be emailed to the Election Chair, for the record, no later than 14 days after certification. Any changes during the election cycle should be updated immediately.
- Each member of the Elections Committee shall be assigned no more than two of the largest NABJ-affiliated listservs to monitor on a daily basis. If it applies, committee members also will monitor the Facebook pages, blogs and/or Twitter accounts of the NABJ-affiliated group connected to their assigned listserv(s). If a violation to any of these guidelines happens, the Elections Committee monitor will contact the violator and ask him or her to cease. The monitor (on behalf of the committee) will send an email out to the listserv informing/reminding members of the rules. The monitor (on behalf of the committee) also will record the violation and send a copy of the violation to the Elections Committee.
- If an NABJ member who is a candidate for office continues to violate these guidelines after two warnings from an Elections Committee monitor, the member and the candidate will be blocked from the listserv, NABJ Facebook page and/or Twitter account. If a candidate for office continues to violate these guidelines after two warnings from an Elections Committee monitor, the candidate may have his/her/their candidacy revoked.
- Members suspecting violations may contact the Elections Committee and respective listserv moderator with details of the suspected violation. The Elections Committee, in conjunction with listserv/blog/Facebook page/Twitter account coordinators involved, will review each suspected violation as it arises. The review will include communication with the accuser and with the suspected violator to determine whether an actual violation has taken place.
- Candidates have the option of creating their own campaign-related blogs and/or Instagram/Twitter accounts, created, designed and launched exclusively for their campaigns.
- Each candidate has the option of creating his/her own campaign-related Facebook Page — not Facebook Profile – created, designed and launched exclusively for the campaign.
- Candidates have the option of creating their own campaign-related websites created, designed and launched exclusively for their campaign.
- Campaign managers on file with the Elections Committee and those who have publicly endorsed are strictly prohibited from managing any NABJ-related email and/or social media profile or account, including social media profiles representing NABJ committees and task forces.
- Campaign debate/forum moderators are extensions of the Elections Committee and must follow committee guidelines.
- Content pending certification. Page will include list of candidates, position, pic, and bio
- Content pending confirmed forum dates
- June 16 – Campaign forum (tentative, office TBD)
- June 30 – Campaign forum (tentative, office TBD)
- July 14 – Campaign forum (tentative, office TBD)
- July 28 – Campaign forum (tentative, office TBD)
- Aug. 11 – Campaign forum (tentative, office TBD)
- Aug. 19 – Candidates’ forum (tentative, office TBD)
The NABJ Board of Directors positions in “bold” are open for the 2021-2023 term. A general overview of each position is provided below. A full description of the responsibilities may be obtained by calling the national office at (301) 405-0248.
PRESIDENT – Chief executive officer of the organization and chairperson of the Executive Committee, Board of Directors and membership meetings.
VICE PRESIDENT-PRINT, VICE PRESIDENT-BROADCAST, and VICE PRESIDENT-DIGITAL – (three separate positions) Deputy executive officers of the organization and, at the direction of the President, chairpersons of the Executive Board, Board of Director and membership meeting in the President’s absence. Serve as liaison between the Board and the respective print and broadcast members. Work with the Board in such manner as the President shall direct and perform such other duties as outlined in the Board Operating Procedures Manual.
SECRETARY – Chief record keeper to the organization. Works with the Board in such manner as the President shall direct and perform such other duties as outlined in the Board Operating Procedures Manual.
TREASURER – Chief financial officer of the organization. Works with the Board in such manner as the President shall direct and perform such other duties as outlined in the Board Operating Procedures Manual.
PARLIAMENTARIAN – Chief interpreter of Robert’s Rules of Order, the NABJ Constitution and Board Operating Procedures and serves as sergeant-at-arms during meetings. Works with the Board in such manner as the President shall direct and perform such other duties as outlined in the Board Operating Procedures Manual.
REGIONAL DIRECTORS I-IV (I and III) – Supervise and direct the various affiliate chapters and members of the NABJ within their jurisdictions. Hold a regional conference each year before the national convention. Works with the Board in such manner as the President shall direct and perform such other duties as outlined in the Board Operating Procedures Manual.
Region I – Connecticut, Delaware, District of Columbia, Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, Vermont, Virginia, and West Virginia
Region II – Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin
Region III – Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, North Carolina, Oklahoma, South Carolina, Tennessee, and Texas
Region IV – Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, Oregon, Utah, Washington, and Wyoming
ACADEMIC REPRESENTATIVE – Serves as liaison between the Board and the associate members of NABJ. Works with the Board in such manner as the President shall direct and perform such other duties as outlined in the Board Operating Procedures Manual.
MEDIA-RELATED REPRESENTATIVE – Serves as liaison between the Board and the media-related professional members of NABJ. Works with the Board in such manner as the President shall direct and perform such other duties as outlined in the Board Operating Procedures Manual.
STUDENT REPRESENTATIVE – Serves as liaison between the Board and the student members of NABJ. Works with the Board in such manner as the President shall direct and perform such other duties as outlined in the Board Operating Procedures Manual.
For a full list of the NABJ Board of Director positions, click here.
INDIVIDUAL BOARD MEMBER RESPONSIBILITIES
Board expectations include:
- Fundraising (Recruiting funders and/or donating funds to NABJ initiatives)
- Responding to numerous member and advocacy inquiries throughout the week and holding/participating in regular meetings to address membership and organizational concerns.
- Building advocacy initiatives, including publicly responding to a myriad of issues in diversity, equity and inclusion matters
- Helping to organize regional, institute, workshop, webinar, and convention programming
- Participating in monthly Board of Directors meetings
- Participating in Board half-day and full-day training and retreat sessions
- Paying for your own convention registration
- Reviewing budgets and making sure the organization avoids deficits
- Providing a written report of goals and achievements to the Board of Directors before quarterly meetings by the required deadlines.
- Serving on committees or task forces and volunteering for special assignments.
- The standard required Board Members’ Duties (NABJ Operating Procedures, Chapter 2, Article I)
- Abiding by NABJ’s codes, policies and procedures
Also, please note that like your job in the journalism arena, these volunteer responsibilities are not confined to a typical “workday” but span night and weekend time periods and responsibilities.
Khorri A. Atkinson
Staff Liaison: Veronique Dodson, NABJ Director of Membership, firstname.lastname@example.org
- Content pending an issue and committee decision
We will announce the 2021 voting process later this year. Check back here for details.